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Generate Bill of Sale

What are you selling?

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BILL OF SALETHEPARTIES:Thissaleisdated____________________,20____andismadeintheStateof____________________,between:Buyer:________________________,whosemailingaddressis______________________________________________(the"Buyer"),whoagreestobuythepropertydescribedbelowfromtheSellerontheseterms:Seller:________________________,whosemailingaddressis______________________________________________(the"Seller"),whoagreestosellthepropertydescribedbelowtotheBuyerontheseterms:PROPERTY DESCRIPTIONMake:____________Model:____________Color:____________Year:____________BodyType:______________(sedan,coupe,convertible,hatchback,hybrid,minivan,pickuptruck,SUV,sportscar,other)Condition:______________VehicleIdentificationNumber(VIN):______________Licenseplatenumber:______________Odometer:____________milesADDITIONAL DESCRIPTION

Last updated November 2026

Also called:Proof of SaleSales ReceiptAs-Is Bill of Sale

What is a bill of sale?

It is a simple document that records a private sale. It says who sold what to whom, for how much, and on what date. People use one to prove they own something, to register an item with a state office, and to settle any questions that come up after the sale.

Types of bill of sale

The details change with what you are selling. We build yours around one of these:

Vehicle Bill of Sale
Records the sale of a car, truck, SUV or van, with its make, model, year, VIN and mileage.
Boat Bill of Sale
Covers a watercraft, with its hull identification number and anything sold with it, such as a motor.
Heavy Equipment Bill of Sale
For excavators, loaders, tractors and similar machines, with the serial number and hours.
Horse Bill of Sale
Records the horse's name, breed, age, markings and any registration number.
Motorcycle Bill of Sale
Works like a vehicle bill of sale, for motorcycles and scooters.
Animal Bill of Sale
For dogs, livestock and other animals, with the breed, age and any microchip number.
Trailer Bill of Sale
For utility, cargo and boat trailers, with the VIN or serial number.
Other Bill of Sale
For personal property of any kind, such as furniture, tools or electronics.

Requirements differ between states, so check with your local office before you sign.

Who needs one?

Both sides of a sale benefit. It is worth having when:

  • A state office asks for proof of purchase to register or title an item.
  • You need a record of a sale for your taxes or your own files.
  • You want the condition of an item and the terms of the sale in writing.
  • A disagreement comes up and you need to show what was agreed.

What should it include?

Date of sale
The day the item changes hands.
The people involved
The full names and mailing addresses of the buyer and the seller.
A description of the item
Enough detail to identify it, including any serial or ID number.
The price
The total amount agreed.
How it was paid
Cash, check, bank transfer or another method.
Warranty terms
Whether the seller makes any promises, or the item is sold as is.
Signatures
Both people should sign and date the document.

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Frequently asked questions

What does selling something "as is" mean?

The buyer takes the item in its current state, faults included, and the seller makes no promises about how it will perform later. Most private sales are made this way.

Why bother with a bill of sale?

It gives both people a written record of what was sold, for how much, and when. That helps if a question comes up later, and some offices ask for one when you register an item.

Do both people have to sign?

It is best if they do. Signatures from both the buyer and the seller show that each agreed to the terms. Your state or local office may have its own rules.

How does it protect the buyer and the seller?

The buyer gets proof of ownership and of the price paid. The seller gets proof that the item changed hands on a set date, which can matter for tickets, tolls or liability after the sale.

What can be sold with a bill of sale?

Almost any personal property, such as vehicles, boats, trailers, heavy equipment, horses and other animals, or household goods. Real estate is transferred with a deed instead.

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